These samples are of simple subscription invoices which would be computer-generated automatically with the appropriate data. Each includes an outer envelope, form, and reply envelope. Included in this sample are a personal subscription invoice and a gift subscription invoice.

The writers’ guidelines is a one- or two-page description of the kind of articles the magazine publishes. Post writers guidelines on your website or send them to prospective writers, so you won’’t need to keep explaining over and over what your magazine is looking for, not looking for, and the procedures for submitting articles.

An article routing form is a sheet that is attached to proofs as they are routed for proofreading. The form begins with the editing process and ends with the proof of the final design. You will want to customize this sheet to fit your needs.

The writers’ guidelines is a one- or two-page description of the kind of articles the magazine publishes. Post writers guidelines on your website or send them to prospective writers, so you won’t need to keep explaining over and over what your magazine is looking for,— not looking for, —and the procedures for submitting articles.

It’s best to see the entire issue on one sheet of paper as issue thumbnails. That way it’s easy to get a feel for the whole package and to make clear judgments with regard to pacing and visual treatments.

An image request form is a written agreement that should always be sent to the person you ask to produce an illustration or photograph. The discipline of composing your request in writing (usually after a personal meeting or telephone call) will help assure that you communicate clearly and accurately. It will also clarify responsibility in a situation in which the request was not properly completed. Both artist and art director will have a document to which they can refer.

This model release form clarifies and protects the agreement among model, photographer, and the magazine.

This form is used to keep track of images ordered, listing the article for which the image was ordered, who did the work, what price was originally agreed upon, and the amount actually billed.

This form is simply a way of keeping track of art that has been returned to the artist after use. Include artist’s name, description of art, date received, date sent back, and method of delivery.

A magazine’s relationship with its writers is one of its most important, since the quality of its articles depends on the quality of its writers. A writer’s contract or agreement improves the writer/editor relationship by setting the expectations and responsibilities of each person at the beginning of the project.